At River City Management Services, we understand how much effort goes into maintaining a community, all on a volunteer basis. Choose full service management for administrative and owner relation, accounting and collections, and property maintenance, Accounting only management, or choose from a Customized service to fit you Association's needs. We work closely with the board to ensure that the day to day needs of the community are met.
Contact us today for more information
Accounting and Collections
- Work with the Board to keep operations within the approved budget
- Timely payment of approved Association expenses
- Timely deposit of all Association funds and/or fees
- Monthly financial statements
- Budget preparation assistance with Board and/or finance committee
- Strict assessment collection procedures
- Assist the Association’s Accountant in preparation of the annual audit if applicable
- Gather information for the Association’s Accountant to file the annual tax returns
- Transfer of ownership
- Established relationship with a local Certified Public Accountant who is available to your association for advice and representation
Administrative and Owner Relations
- Association’s Registered Agent at no additional charge
- Preparation for and attendance at board meetings upon request
- Preparation for and attendance at Annual Meetings
- Welcome letter / package to new owners upon notification of sale
- Staff available Monday – Friday
- Phone calls and e-mails returned within 24 hours
- Licensed Agent on call 24 hours a day, 7 days a week
- Maintain association records and individual owner / correspondence files on all units in house
- Adherence to Covenants, By-Laws, Rules and Regulations, and Florida Statutes
- Address owner concerns, complaints, or covenant violations and send out compliance notices
- Receive Architectural Review Requests and distribute accordingly for review
- Carry out daily association business correspondence
- Administer correspondence to unit owners as designated by the Board
- Supervise site personnel (if any)
- Oversee facility reservations (if any)
- File liens through the attorney as necessary
- Advise Board of legislative matters as we become aware
- E-mail any available documents upon request – no delay or postage
- Established relationship with a local attorney who is available to your association for advice and representation
Management Planning
We believe that proper planning is the essence of good management. With input obtained from the Board of Directors we can assist with a plan for the future financial and physical management of your Community.
Property Maintenance
- 24 hour contact for emergency service, 7 days a week
- Preventative maintenance scheduling
- Obtain up to three bids/estimates for all contract work and non-emergency repairs
- Level of satisfaction with current service contractors
- Monitor and oversee contracts
- Inspect property to maintain standards set for the community (frequency determined by Board)
- Assist with any improvements the Board would like to make to the property
- Assist Board in preparing specifications for bids. Analyse all proposals submitted to Agent on behalf of the Board. Make recommendations to the Board based upon proposals received.
Contact us today for more information